Fall 2012 Space Utilization: Academic Use

The State Council of Higher Education for Virginia (SCHEV) periodically collects data to measure the efficiency of academic space use. Demonstrating this efficiency is critical toward any University initiative to add instructional space for classrooms or laboratories. The Office of Institutional Research will generate JMU's data by joining inventory data with class section data. OIR will deliver "what is being taught, how many students are taught, and where."

Use these pages to see the class records that contribute to the current utilization statistics, below. They represent our best ability to see results based on SCHEV methodology. To find the most current University-wide utilization statistics, SCHEV standards, and links to searches by building and room, click here and go to the bottom of this page.

Note for Fall 2012: The results below are based on 11/1/12 class data and 11/1/12 inventory data.

Resources

Please click on the following link to download the power point presentation given by OIR and the Office of the Registrar in May 2006. It contains details still relevant to the Fall 2010 SCHEV Space Utilization Study. After you click on the link, you can either open the presentation in your browser, or save it to you preferred drive and then open it with MS PowerPoint.

 SCHEV Utilization Study May 2006 Presentation

Check here (search the JMU space inventory) to see if a classroom or class lab is coded "110" or "210" and included in this study. Open labs are not included in the study.

Use the PeopleSoft Student Administration System to update critical data that is missing from specific classes that meet in Classrooms and Class Laboratories (room use codes of 110 and 210). On the rare occasion that this is impossible, please contact the Office of Institutional Research, download this MS Excel file and follow the instructions inside.

SCHEV Utilization Study Add Record for Classrooms and/or Class Laboratories

Academic Departments: Important

The current utilization analysis presented in these web pages is based on PeopleSoft class section data and from November 1, 2012.

• In the fall, update class data in the PeopleSoft Student Administration system.

• Questions about room use, i.e., classroom vs. class laboratory, should be sent to Jini Cook, Space Management Coordinator as soon as possible.

Department accuracy and completeness of PeopleSoft class data is important. Omissions may result in understating classroom or class laboratory utilization.

The most common problems in class meeting data are:

• No facility ID for all meeting times and places,

• Days when the class meeting pattern is "TBA" or missing (instead of something like "MWF"),

• Start Time and End Time are missing or equal to "0100".

• Rooms have been changed from instruction or lab to other uses (or vice versa) without notifying  Space Management.

Other tips:

• Please use the "Instructional Mode" feature in PeopleSoft to distinguish between lecture sections and labs, field placement including student teaching, seminars, independent studies, theses, etc. This is very helpful for utilization and other analyses.

• Sometimes students are enrolled into a single section for something like a special topics research lab or class. Once enrolled, the students are dispersed across a variety of labs/classrooms and faculty depending upon their subject. The actual meeting time and place may not be updated in PeopleSoft. OIR will need to know which of these activities occurs in classrooms and class laboratories (room use codes 110 and 210). Please estimate the distribution of this kind of activity and enter the data into the PeopleSoft Student Administration system. The alternative is to understate the actual use of the classroom or lab to SCHEV.

Utilization Statistics Fall 2012 (as of 11/1/12)

Room Use Code	Room Use Description	Number of Rooms	Weekly Hours	Total Stations Scheduled	Total Enrollment	Weekly Hours of Room Use	Percent Occupied	Weekly Hours of Station Use
110	CLASSROOM	190	6,576	115,149	79,049	35	69%	23.8
210	CLASS LABORATORY	84	1,954	16,412	13,032	23	79%	18.5

SCHEV Standards (Formulas in parentheses)

Search Links

Utilization Home and Overall Statistics

Utilization by Building

Utilization by Building and Room Number

Room Utilization Class Detail

 

Last Revised: December 7, 2012.