|
Space Utilization: Academic Use
The
State Council of Higher Education for Virginia (SCHEV)
periodically collects data to measure the
efficiency of academic space use. Demonstrating this efficiency is critical
toward any University initiative to add instructional space for classrooms
or laboratories. The Office of Institutional Research will generate
JMU's data by joining inventory data with class section data. OIR will
deliver "what is being taught, how many students are taught, and where."
Use these pages to
see the class records that contribute to the current utilization
statistics, below. The study is based on SCHEV methodology. To find the
most current University-wide utilization statistics, SCHEV standards, and
links to searches by building and room, click here and go to the
bottom of this page.
Note for Fall 2007: The results results below are
based on 11/08/07 data and likely to become official. Updates to inventory and class data should
have been made by October 15th. The official data was taken from
PeopleSoft Student on November 8th. Contrary to the past, SCHEV is collecting
the data again this year instead of every other year.
Resources
Please click on the following link to download the power
point presentation given by OIR and the Office of the Registrar in May 2006.
It contains details still relevant to the Fall 2007 SCHEV Space Utilization
Study. After you click on the link, you can either open the presentation
in your browser, or save it to you preferred drive and then open it with
MS PowerPoint.
SCHEV
Utilization Study May 2006 Presentation
Check here (search
the JMU space inventory) to see if a classroom or class lab is coded "110" or
"210" and included in this study. Open labs are not included in the
study.
Use the PeopleSoft Student Administration System to update
critical data that is missing from specific classes that meet in
Classrooms and Class Laboratories (room use codes of 110 and 210). On the
rare occasion that this is impossible, please contact
Chuck DeHart, download this MS Excel
file and follow the instructions inside.
SCHEV Utilization Study Add
Record for Classrooms and/or Class Laboratories
Academic Departments:
Important
The current utilization analysis presented in these web
pages is based on PeopleSoft class section data and inventory data from
November 8, 2007.
-
Update class data in the PeopleSoft Student
Administration system before October 15th, 2007.
-
Questions about room use, i.e., classroom vs. class
laboratory, should be sent to Rosemary
Brenner as soon as possible. Inventory is due to SCHEV no later than
November 1, 2007.
Department accuracy and completeness of
PeopleSoft class data is important. Omissions may result in understating
classroom or class laboratory utilization.
The most common problems in class meeting
data are:
-
No facility ID for
all meeting times and places,
-
Days when the class
meeting pattern is "TBA" or missing (instead of something like "MWF"),
-
Start Time and End
Time are missing or equal to "0100".
-
Rooms have been changed from instruction
or lab to other uses (or vice versa) without notifying
Space Management.
Other tips:
-
Please use the "Class Component" feature
in PeopleSoft to distinguish between lecture sections and labs, field
placement including student teaching, seminars, independent studies,
theses, etc. This is very helpful for utilization and other analyses.
-
Sometimes students are enrolled into a
single section for something like a special topics
research lab or class. Once enrolled, the students are dispersed across a
variety of labs/classrooms and faculty depending upon their subject. The
actual meeting time and place may not be updated in PeopleSoft. OIR will
need to know which of these activities occurs in classrooms and class
laboratories (room use codes 110 and 210). Please estimate the
distribution of this kind of activity and enter the data into the
PeopleSoft Student Administration system. The alternative
is to understate the actual use of the classroom or lab to SCHEV.
OIR
Facilities Information will answer more of your facilities related
questions.
|
